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•     Estimated time of arrival (and departure).
•     Vehicle registration number (preferred) / Name of delivery company.
•     Drivers name (if possible).
•     Destination of the delivery and venue / organiser contact name (see below for details).

ME17 1RE

• Mark boxes: Use the delivery note attached and mark boxes "Kent AI Conference".
• Mark the name of organisation on each box (not just the delivery company).
• DO NOT ship boxes to arrive before Monday 22nd June 2026, as the venue will not accept them.
• IMPORTANT: If your boxes need to arrive before Monday 22nd June 2026 special arrangements must be made. Call +44 (0)1892 820 933 or email Bree Pace to organise this.

PLEASE NOTE: If items are left at the venue after the show and breakdown has finished and are not correctly labelled for collection the venue will not keep these items. They will store labelled items for up to one week before they are disposed of. It is not the responsibility of the venue to arrange collections, contact couriers or check left items.

Courier Services

Please see below a few of the Courier companies that we would recommend, who can pick up and drop off within specific time slot. 

Citysprint: 020 7880 1000 

Inmotion Logistics (offer a bespoke service): 07766 815655

The delivery note should be clearly displayed on all items sent to the Mercure Maidstone Great Danes Hotel.

Storage in the exhibition area is limited. Where possible please ask your courier to remove any boxes that are not required. Please see Deborah Ward-Johnstone onsite if you require storage once at the venue.

Haulage / Equipment Transport - If you require help with the haulage/shipment of your equipment for Kent AI Conference please contact Bree Pace.

International Deliveries - It is essential that any items sent to the UK from overseas are clearly marked. It is of paramount importance that description forms are completed fully for customs. Please ensure that you allow plenty of time for your international items to arrive. Items can be held in customs for up to 7 days. If you do not have a UK address that items can be shipped to in advance please contact Bree Pace to discuss your requirements.

 

 Security

Whilst every reasonable precaution is taken to ensure the safety and security of personnel and equipment, the Organisers cannot accept any responsibility whatsoever for any loss or damage or any consequential losses which may befall your personnel or property.

We would strongly recommend that valuables, particularly those of a portable nature such as Laptops, tablets etc, are not left unattended on your stand or in the conference room at any time but especially during the breakdown period.  If you think you may need storage for a particular period of time please contact the Organisers Office on site and we will try our best to accommodate your needs.

A primary objective of ours is to deny access to the professional thief.  In order to do this we operate a no badge, no entry rule. This rule applies not only to delegates but to sponsors, speakers, staff and contractors as well.
If there is an incident on your stand resulting in loss of property, please make sure you report it to Revolution Events whilst onsite, unfortunately failure to do so could result in your insurance claim being made void.

 

Sponsor Badges

As sponsors of The Kent AI Conference you are entitled to a number of badges, which will be detailed in your event contract.

Register for your badges / passes

Badges will be put on your stands on the  23rd June 2026.

 
Venue Information

 

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